Updated November 2026 · By the Voyara wedding concierge
A 12-month timeline
| When | What to do |
|---|---|
| 12 months out | Fix the muhurat and guest estimate; set a budget with our calculator; shortlist 3–5 venues. |
| 10–11 months | Video walkthroughs; sign the venue and room block; hire a planner. |
| 8 months | Send save-the-dates with travel guidance; book photographer and décor. |
| 4–6 months | One recce trip to Udaipur: tasting, décor mock-ups, logistics walk-through. |
| 3 months | Collect guest flight details; plan transfers; finalise the menu and the room list. |
| Final month | Welcome hampers, itinerary cards, local SIM/forex tips for overseas guests. |
Planning remotely, without the stress
- One point of contact in India. A planner or concierge handles venue calls during IST business hours.
- Insist on live video recces of the actual function spaces at the time of day your event happens.
- Get every inclusion in writing: taxes, service charges, minimum guarantees, music curfew, outside-vendor fees.
- Keep a shared tracker of guests, rooms and arrivals. Families split across countries need one source of truth.
Getting overseas guests to Udaipur
Udaipur's Maharana Pratap Airport (UDR) handles domestic flights only. Overseas guests usually land in Delhi or Mumbai and take a 75–105 minute connection. This winter, Udaipur has direct flights to Delhi, Mumbai, Navi Mumbai, Noida / Jewar, Jaipur, Bengaluru, Hyderabad. Flights stop by early evening, so plan arrivals for daytime and allow buffer time between the international and domestic legs. See our airport guide for transfer times to each venue area.
Budget and payments
- Quotes are in INR and usually exclude GST, so add 5–18% depending on the item (our calculator does this).
- Venues typically take a booking advance, with milestone payments before the date. Confirm cancellation and date-change terms.
- Budget for exchange-rate movement if you're paying from abroad over many months.
Frequently asked questions
How do NRI guests fly to Udaipur?
Udaipur (UDR) has domestic flights only. International guests usually connect via Delhi or Mumbai, which have frequent direct flights to Udaipur. Direct routes this winter: Delhi, Mumbai, Navi Mumbai, Noida / Jewar, Jaipur, Bengaluru, Hyderabad.
Can we plan an Udaipur wedding entirely from abroad?
Yes. Most couples living abroad shortlist venues remotely with video walkthroughs, sign with a planner, and visit Udaipur once for a recce 4–8 months before the wedding.
Do foreign guests need a visa?
Most foreign nationals need an Indian visa; many nationalities can apply for an e-Visa online. Guests should check the official Indian visa website for their nationality and apply well ahead of the trip.
